Accounts Payable

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

• Sort and distribute incoming mail
• Invoice Processing
• Process 3-way purchase order matching invoices
• Review all invoices for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Audit & Process credit card charges/bills
• Process Check Requests
• Process Expense Reports
• Accounts Payable Check Writing
• Produce Accounts Payable Aging Report
• Prepare and process accounts payable checks
• Apply vendor credits when available
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Reconciliation of payments
• Reconcile vendor statements, research and correct discrepancies
• Respond to all vendor inquiries
• Month-end Processing
• Reconcile bank accounts
• Assist in month end reconciliations and closing
• Prepare AP Accrual
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Maintain and process 1099s
• Assist with annual audit review
• Assist with other projects as needed
• Ability to work onsite 8:00 am- 5:00 pm Monday thru Friday, shifts may vary within these operational hours
• Other duties as assigned

• Effective communication skills with internal and external customers
• Must be analytical and highly skilled with Excel
• Must have experience with financial accounting and ERP systems
• Must be able to handle sensitive information

• Associates Degree or B.A. in Accounting from an accredited four-year college or university, preferred
• 1 – 3 years related experience and/or training, or equivalent combination of education and experience.

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